I’m sure many of you have seen the video meeting fails that have circulated around social media. Many aren’t used to this technology and there’s definitely a learning curve to get used to attending meetings online rather than face-to-face. To make sure you’re not the next Zoom fail getting shared all over social media, we’ve made a list of our best tips to host (or attend) an online meeting.
Send out an agenda ahead of time
Send out the meeting agenda to be sure everyone knows the plan. There’s often an issue of people talking over each other and interrupting. If everyone has the agenda beforehand, they’ll know when they can ask questions and when each topic will come and this will minimize interruptions and hopefully make the meeting a bit quicker.
Mute all participants and introduce the technology as they join
Muting everyone will get rid of any noise distractions, and you can explain technology as they join.
Send instructions on how to join ahead of time
To make sure you start on time with no confusion, send instructions before the meeting. Everyone will know what they’re doing beforehand!
You don’t have to do this, but if someone couldn’t make it or had technical difficulties, you can send it their way afterwards.
Introduce everyone at the beginning
Introducing everyone at the beginning so all participants know who’s who, especially if not everyone has the video on.
Be aware of your audio and video settings
If you have a kid who’s being loud, mute yourself! Turn off your video if someone in the background could be distracting. Be aware of whether you’re on or off mute as well.
Look into the camera when talking instead of looking at yourself.
Look at the camera, not at yourself. Looking at the camera will mimic eye contact and make your audience feel like you’re talking to them.
Only invite meeting participants who need to be there
This should be done for in person meetings as well, but online meetings will go much smoother with less people there.
Ensure that you have a clean, work-appropriate background
Don’t overthink this too much, but maybe don’t have piles of laundry in the background. Try to host your meeting in a room that doesn’t have a distracting background.
Try not to multitask too much
If you’re going to, at least mute yourself and turn off your video. It’s hard to not get distracted by your phone or emails, but try to minimize the multitasking.
Have you experienced any Zoom meeting fails?
Check out this article on some work from home disasters: https://www.fastcompany.com/90478967/farts-cats-naked-bodies-people-are-failing-hilariously-at-working-from-home